Status Management

Customize item status options such as "In Use", "Spare", "Damaged", etc. Status Settings is one tab inside the "Custom Fields" page, alongside Attribute and Currency.

Overview

Status is an important attribute for item management:

  • Track the current condition of items
  • Filter and generate statistics by status
  • Monitor item lifecycle and transitions

Accessing Status Management

  • Tap the top-left corner of the home screen to open the sidebar
  • In the Settings group, tap "Custom Fields"
  • Switch to the "Status Settings" tab (alongside Attribute and Currency)
  • View all status options

Default Statuses

  • In Stock: Item is stored normally and available
  • Lent Out: Item has been lent to someone; lending details can be recorded
  • Disposed: Item has been discarded, sold, or given away
  • Pending: Item needs attention or processing
  • Damaged: Item is damaged and awaiting repair or disposal
Screenshot: Status Settings tab of Custom Fields, showing the default status list

Adding a Custom Status

  • Tap "Add Status"
  • Enter the status name
  • Choose a color for visual distinction
  • Save the status

Custom Status Examples

  • In Use: Items currently being used
  • Spare: Backup items
  • Collectible: Items on display, not for daily use
  • Under Repair: Items being repaired
  • Rented Out: Items rented to others

Editing a Status

  • Tap the status you want to edit
  • Modify the name or color
  • Save changes

Deleting a Status

Warning

After deleting a status, items using that status will have their status value cleared. It is recommended to reassign those items to another status before deleting.

Status Colors

Each status can have a color assigned:

  • Statuses appear as colored labels in the item list
  • Makes it easy to identify item status at a glance
  • Use intuitive colors, e.g., red for "Damaged", green for "In Stock"
Tip

Keep the number of statuses manageable — 5 to 10 is ideal to avoid decision fatigue.